Privacy Policy
Boys & Girls Club of San Marcos (“BGCSM”, “the Club”, we) is committed to protecting your privacy. This Privacy Policy describes how we collect, use, and share your personal information when you interact with our organization — including through our website, web forms, events, programs, and SMS/text messaging communications.
Authorized Release of Information
Boys & Girls Club of San Marcos may be legally required to disclose information on occasion. BGCSM complies with all applicable legal requirements and standards.
By providing your contact information or opting in to SMS communications, you acknowledge and agree to the practices described in this Privacy Policy.
1. Information We Collect
We may collect the following categories of personal information:
A. Information You Provide Directly
• Full name
• Email address
• Phone number (including mobile number for SMS communications)
• Mailing address
• Organization or employer name
• Donation or payment information (processed securely through third-party payment processors)
• Program enrollment information for youth or family participants
• Volunteer application information
• Communications and correspondence you send us
B. Information Collected Automatically
• IP address and browser type when visiting our website
• Pages visited, links clicked, and time spent on our site
• Cookies and similar tracking technologies (see our Cookie Policy on our website)
C. SMS/Text Messaging
When you opt in to receive SMS communications from BGCSM, we collect your mobile phone number and your consent to receive text messages. This consent is recorded and stored securely.
2. How We Use Your Information
BGCSM uses the personal information we collect for the following purposes:
• To communicate with donors, volunteers, and community partners about our programs and mission
• To process donations and send donation receipts or acknowledgment letters
• To enroll youth and families in BGC San Marcos programs and services
• To send newsletters, event invitations, and organizational updates
• To send SMS/text messages for which you have provided explicit consent, including: program reminders and updates, event notifications, volunteer coordination, and urgent or time-sensitive announcements
• To respond to inquiries, feedback, and requests for information
• To comply with legal obligations and nonprofit reporting requirements
• To improve our website, communications, and programs
3. SMS Consent — How We Use It
SMS consent is not shared with third parties or affiliates for marketing purposes.
Your mobile phone number and SMS opt-in consent will only be used to send you communications directly from Boys & Girls Club of San Marcos. We will not sell, rent, or share your SMS consent or phone number with outside organizations for their own marketing use.
By opting in to SMS communications, you may receive text messages such as:
• Program updates and schedule reminders
• Event announcements and invitations
• Volunteer opportunities and scheduling
• Fundraising campaign updates (for consenting donors)
• Emergency or urgent club notifications
Message frequency will vary. Standard message and data rates may apply. You may opt out at any time by replying STOP to any text message. For help, reply HELP or contact us directly.
4. How We Share Your Information
BGC San Marcos does not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:
A. Service Providers
We may share information with trusted third-party vendors who assist us in operating our organization, such as:
• Email marketing platforms (e.g., Emma)
• Donor management and CRM software (e.g., Salesforce)
• Payment processors (e.g., Stripe, PayPal, WorldPay)
• Website hosting and analytics providers
• SMS communication platforms
These vendors are contractually obligated to keep your information confidential and to use it only for the services they provide on our behalf.
B. Legal Requirements
We may disclose your information if required to do so by law, court order, or government regulation, or if we believe disclosure is necessary to protect the rights, property, or safety of BGC San Marcos, our staff, or the public.
C. Organizational Partners
We may share general program data with Boys & Girls Clubs of America (BGCA) or other affiliated chapters as required for membership reporting, grant compliance, or program evaluation. Any such sharing is governed by data use agreements consistent with this Policy.
We do not share SMS opt-in consent or mobile phone numbers collected for SMS purposes with any third party or affiliate for their own use.
Donor Privacy
BGCSM believes in safeguarding personal information and ensuring that donor privacy is protected. Donor names, addresses, and any other personal data provided will be used only by Boys & Girls Club of San Marcos to keep individuals informed of Club activities including programs, events, and funding needs. If at any time an individual chooses not to receive communications, the Club will gladly remove the donor information from the Club’s mailing list.
Boys & Girls Club of San Marcos publishes a list of the names of donors in an annual report which is available on the Club website. BGCSM respects all donor requests to remain anonymous.
Electronic Personal Records
Donor information is maintained in a secured database, and only authorized personnel have access to this information and only for appropriate purposes.
Mailing Lists
The Boys & Girls Club of San Marcos does not rent, sell, give away, or trade its donor lists or any information contained on those lists. Donor information is used by the Club for charitable purposes only as described above and will not be used by any entity of the Club. To review personal information collected and/or request changes, please contact us at development@boysgirlsclubsm.org or (760) 471-2490.
Authorized Release of Information
Boys & Girls Club of San Marcos may be legally required to disclose information on occasion. BGCSM complies with all applicable legal requirements and standards.
